in Xero & QuickBooks app stores
Stripe records billing activity. Xero records accounting entries. Most teams still need spreadsheets to turn that into clean revenue schedules and usable reporting.
ScaleXP imports Stripe invoices into Xero or into ScaleXP, then applies revenue recognition logic and creates a cleaner reporting layer for finance and leadership teams.
ScaleXP does more than move Stripe invoices into Xero. It helps teams automate compliant revenue recognition, handle multicurrency billing more cleanly, and use richer invoice data for reporting and analysis.
Connected invoice data removes spreadsheet repair work and gives teams a clearer, more reliable reporting layer.
ScaleXP does more than move invoice data. It helps teams understand what is growing, what is churning, and how recurring revenue is changing over time.
That same connected data makes cash flow easier to forecast, because invoicing, collections and recognised revenue all move in step.
Basic Stripe-Xero sync
With ScaleXP
Invoice import
Invoices may sync, but reporting still needs work.
Stripe invoices flow into Xero or ScaleXP automatically.
Revenue recognition
Usually handled manually or outside the sync.
Automated schedules support IFRS 15 and ASC 606 workflows.
Historical data
Limited support for structured backfill.
Bring years of Stripe history into Xero with product mapping.
Multicurrency
Teams often adjust exchange rates manually.
Multicurrency transactions are handled without manual FX adjustments.
Invoice detail
Metadata is often lost or not fully usable.
Stripe metadata can flow into Xero invoices for richer reporting.
Growth reporting
Separate spreadsheets are often needed.
Growth, retention, and churn are tracked from connected billing data.
ScaleXP carries the detail finance needs beyond a basic data sync—preserving the transaction context required for reconciliation, revenue schedules, journals and reporting.
| Capability | Data handled | Direction | Frequency | Finance outcome | Important limitation |
|---|---|---|---|---|---|
| Invoices | Issued and paid Stripe invoices, with line items, product codes, dates and metadata, imported into Xero or directly into ScaleXP. Existing invoices are updated when they change in Stripe. | Stripe → Xero / ScaleXP | Daily, plus on demand | Invoices reach Xero without re-keying and keep the product and service-period detail needed for revenue schedules and reporting. | Product and account mapping is agreed during setup. |
| Payments | Invoice payment information | Stripe → ScaleXP | With the invoice sync | Keeps invoice and payment status available for finance reporting | This does not include Stripe payout or bank-feed reconciliation. |
| Refunds and credit notes | Credit-noted and voided Stripe invoices | Stripe → ScaleXP | Scheduled sync | Keeps revenue and reporting data aligned with invoice changes | Credit-noted invoices are reflected in ScaleXP; voided invoices are removed. |
| Discounts and tax codes | Discount codes and tax codes on Stripe invoices are transferred with the invoice. | Stripe → Xero / ScaleXP | Daily, plus on demand | Net invoice values and tax treatment arrive in Xero as billed, without manual adjustment. | Coupon and promotion structures are mapped during setup. |
| Multi-currency | Invoices in any Stripe currency, converted using rate sets that align with IFRS and GAAP, with separate rates for P&L, balance sheet, budgets and consolidation. | Stripe → Xero / ScaleXP | Daily, plus on demand | Multi-currency billing is reported consistently across entities, countries and currencies without exchange-rate spreadsheets. | Rate sources and reporting currencies are set during configuration. |
| Historical import | Up to five years of Stripe invoice and product history, with product mapping. | Stripe → Xero / ScaleXP | One-off on connection | Prior periods support comparative reporting, revenue schedules and SaaS metrics without rebuilding history by hand. | The history window and mapping are agreed before the initial import. |
Last verified September 2026. Confirm configuration-specific requirements during setup.
A customer is invoiced in Stripe. ScaleXP imports that invoice into Xero or ScaleXP, applies revenue recognition automatically, and updates reporting across revenue growth, retention, and churn.
Reduce time spent manually tracking deferred revenue, income in advance and pre-paid expenses. Eliminate tedious spreadsheet tracking and improve accuracy.
ScaleXP fully automates revenue recognition and prepayments using a sophisticated series of text recognition algorithms, which read and process all of the data and text on invoices.
ScaleXP builds a forecast directly from HubSpot and QuickBooks or Xero
Keep your teams aligned with a seamless sync between HubSpot and your accounting software (Xero, QuickBooks).
ScaleXP automatically updates payment status and customer financial info in real time, so your sales and customer success teams can instantly see if a client is up to date or overdue, all within HubSpot.
+ accounting data
+ accounting data
Fully integrate HubSpot and accounting data
Ensure all invoices are issued on time
In limited cases
Automatically track contract renewals
In limited cases
Understand data using AI powered dashboards across integrated datasets
Understand the highest growth customers, their channel, sector and geography
Automate business critical KPIs by fully integrated data sets
Automate sales forecasts
We are a SAAS company with multiple entities and currencies and use ScaleXP for revenue recognition and consolidation. I'm very impressed how quickly ScaleXP can sync and pull through this data. It's saved us lots of manual processes.
Xero Review 
ScaleXP imports Stripe invoice data into Xero or directly into ScaleXP, preserves useful product and metadata fields, and connects billing data to revenue recognition and SaaS reporting. It goes beyond moving transactions: finance can use the same Stripe data for schedules, journals, ARR, MRR, retention and churn analysis.
Yes. ScaleXP can import Stripe invoices into Xero automatically, with product mapping and selected Stripe metadata. Businesses can choose the accounting and reporting workflow that fits their process rather than manually recreating Stripe invoices in Xero.
Yes. ScaleXP can import up to five years of Stripe history into Xero and ScaleXP. Historical invoice and product data can then support comparative reporting, revenue schedules and SaaS metrics without rebuilding prior periods manually.
Yes. ScaleXP uses Stripe invoice dates, line items, service periods and mapped metadata to create revenue-recognition schedules under IFRS 15, ASC 606, FRS 102 and US GAAP. Journals require explicit user approval and can be posted to Xero as draft or final entries.
Stripe and Xero data refreshes automatically every 24 hours and can also be refreshed on demand. This keeps invoices, schedules and reporting current while allowing finance to trigger an immediate update during billing review or month-end close.
ScaleXP supports multicurrency Stripe and Xero workflows without requiring manual exchange-rate spreadsheets. It tracks separate compliant rate sets for the P&L, balance sheet, budgets, and invoice consolidation and KPIs, supporting group reporting across entities, countries and currencies.
Yes. Stripe metadata and product information can be mapped into Xero and ScaleXP reporting. This allows finance to analyse invoices and recurring revenue by product, customer, plan, region or another useful billing attribute instead of relying only on Stripe’s standard invoice fields.
A basic sync transfers transactions. ScaleXP also supports historical import, metadata and product mapping, finance-approved revenue schedules and journals, multicurrency reporting, SaaS metrics and drill-down reporting. It is designed for finance teams that need accounting control and analysis as well as data movement.
“challenging requirements ... tremendous help in making this happen”
Stripe and Xero
We'll show how Stripe billing data becomes invoices in Xero, without the spreadsheet in between.
Getting started with ScaleXP is easy! Try it for yourself free for 7 days. Or, if you have specific questions, just use the button to the right to schedule a quick meeting.