in Xero & QuickBooks app stores
Stripe captures billing and payment activity. QuickBooks records accounting entries. Most teams still need spreadsheets to turn that into clean revenue schedules and usable reporting.
ScaleXP imports Stripe invoices into QuickBooks or into ScaleXP, then applies revenue recognition logic and creates a cleaner reporting layer for finance and leadership teams.
ScaleXP does more than move Stripe invoices into QuickBooks. It helps teams automate compliant revenue recognition, handle multicurrency billing more cleanly, and use richer invoice data for reporting and analysis.
Connected invoice data removes spreadsheet repair work and gives teams a clearer, more reliable reporting layer.
ScaleXP does more than move invoice data. It helps teams understand what is growing, what is churning, and how recurring revenue is changing over time.
Where Xero uses tracking codes, QuickBooks uses Classes and Locations. ScaleXP helps teams use QuickBooks Classes and Locations alongside Stripe invoice data to create cleaner reporting and more detailed analysis.
Basic Stripe–QuickBooks sync
With ScaleXP
Invoice import
Invoices may sync, but reporting still needs work.
Stripe invoices flow into QuickBooks or ScaleXP automatically.
Revenue recognition
Usually handled manually or outside the sync.
Automated schedules support IFRS 15 and ASC 606 workflows.
Historical data
Limited support for structured backfill.
Bring years of Stripe history into QuickBooks with product mapping.
Multicurrency
Teams often adjust exchange rates manually.
Multicurrency transactions are handled without manual FX adjustments.
Invoice detail
Metadata is often lost or not fully usable.
Stripe metadata can flow into QuickBooks invoices for richer reporting.
QBO dimensions
Class and Location reporting still needs manual work.
Stripe data can be aligned with QuickBooks Classes and Locations.
A customer is invoiced in Stripe. ScaleXP imports that invoice into QuickBooks or ScaleXP, applies revenue recognition automatically, and updates reporting across revenue growth, retention, and churn.
Yes. ScaleXP can import Stripe invoices into QuickBooks or into ScaleXP automatically.
It can go into QuickBooks or into ScaleXP, depending on how you want to manage accounting outputs and reporting.
Yes. ScaleXP can automate revenue schedules from Stripe invoice data to support IFRS 15 and ASC 606 workflows.
Yes. ScaleXP can bring years of Stripe history into QuickBooks with product mapping.
ScaleXP helps teams handle multicurrency transactions without manual exchange rate adjustments.
Yes. ScaleXP can integrate Stripe metadata into QuickBooks invoices to support richer reporting and analysis.
ScaleXP can use QuickBooks Classes and Locations alongside Stripe invoice data to support richer segmentation and reporting.
Yes. ScaleXP uses connected Stripe billing data to help teams track revenue growth, retention, and churn more clearly.
No. ScaleXP goes beyond sync by applying revenue recognition logic and creating a richer reporting layer.
ScaleXP is SOC 2 Type 2 certified, GDPR compliant, and UK ICO compliant.
A basic sync moves invoice data. ScaleXP adds automated revenue schedules, multicurrency handling, historical import, metadata mapping, QuickBooks Class and Location support, and growth reporting.
Reduce time spent manually tracking deferred revenue, income in advance and pre-paid expenses. Eliminate tedious spreadsheet tracking and improve accuracy.
ScaleXP fully automates revenue recognition and prepayments using a sophisticated series of text recognition algorithms, which read and process all of the data and text on invoices.
ScaleXP builds a forecast directly from HubSpot and QuickBooks or Xero
Keep your teams aligned with a seamless sync between HubSpot and your accounting software (Xero, QuickBooks).
ScaleXP automatically updates payment status and customer financial info in real time, so your sales and customer success teams can instantly see if a client is up to date or overdue, all within HubSpot.
+ accounting data
+ accounting data
Fully integrate HubSpot and accounting data
Ensure all invoices are issued on time
In limited cases
Automatically track contract renewals
In limited cases
Understand data using AI powered dashboards across integrated datasets
Understand the highest growth customers, their channel, sector and geography
Automate business critical KPIs by fully integrated data sets
Automate sales forecasts
We are a SAAS company with multiple entities and currencies and use ScaleXP for revenue recognition and consolidation. I'm very impressed how quickly ScaleXP can sync and pull through this data. It's saved us lots of manual processes.
Xero Review 
Invoicing and associated reporting can be fully automated in Xero and QuickBooks.
ScaleXP will automatically provide a two way sync between HubSpot and your accounting system once daily. You can also generate an immediate sync at any time, as often as you like.
Xero and QuickBooks can be automatically updated with draft revenue recognition journals. You simply review and click to approve. Journals can not be automatically passed to Zoho Books, but ScaleXP provides the full journal and a comprehensive CSV download.
Yes. ScaleXP provides full automation of all your sales revenue, past, current and future, including providing the associated accounting journals for accruals and deferrals in Xero and QuickBooks.
Further, ScaleXP provides a full breakdown of all revenue shown on your Income Statement as well as all deferred income and accrued revenue shown on your Balance Sheet.
Revenue recognition schedules can be viewed by customer, by invoice, and by general ledger code. And, in case that’s not enough, all schedules can be downloaded to a spreadsheet or CSV.
By default, ScaleXP syncs daily between HubSpot and your accounting software. However, you can also trigger an immediate sync at any time. This ensures that new deals, invoices, and payments stay current across both systems on a daily basis.
Currently ScaleXP’s HubSpot invoicing automation works with Xero and QuickBooks. Invoices generated from HubSpot are posted directly into Xero or QuickBooks, where you can finalize and send them. (If you use other accounting software, ScaleXP can still produce the required journal entries for you to upload.)
Getting started with ScaleXP is easy! Try it for yourself free for 7 days. Or, if you have specific questions, just use the button to the right to schedule a quick meeting.